IB Asia Pacific In-school Workshop Requirements

In-school workshops are recognized for school authorization and evaluation purposes. Schools should demonstrate an ongoing commitment to the breadth of IB professional development strategies beyond in-school workshops, including regional workshop and on-line workshop training.

Please read the following in-school workshop requirements carefully. During the online in-school workshop request process, you will be asked to “tick” to indicate that you have read these requirements and agreed to them.

1. In-school workshop conditions:

a) If the in-school workshop is cancelled after the confirmation of the workshop leader(s), the school agrees to pay IB Asia Pacific a standard cancellation fee of $500. The school also agrees to reimburse the workshop leader if the workshop leader has already purchased a non-reimbursable flight for the event.

b) In-school workshops are available to candidate and authorized IB schools. Schools at the interested phase may request an in school workshop pending candidate status. PYP schools can request for a workshop once they have had a preliminary visit.

c) Due to logistical constraints, PYP in-school workshops are not available in January and September.

d) All staff teaching the programme must be in attendance at the workshop and attend all workshop sessions.

e) The in-school workshop must be delivered over 2-3 consecutive student-free days (i.e. teachers from the programme will have no student contact on these professional development days).

f) The school will not exceed the workshop participant / leader ratio of 1 workshop leader per 25 participants.

g) Schools with over 40 participants may request two workshops. (60 participants – three workshop etc.) The school must submit a separate request form and a separate participants’ registration list is required for each workshop.

h) The school should submit the electronic in-school request form at least 5 months prior to the proposed dates. The 5 months advance notice is to support both the workshop leader and the schools that release them. Ordinarily we will need to reject applications that do not provide 5 months notice. However, if there are special circumstances which mean that you cannot give this notice then please talk to us.

i) Programme-specific in-school workshops will not be delivered in a school more than once a year.

j) Participants will be sent an online survey to fill in after the workshop.

2. In-school workshop fees:

a) The school agrees to pay a fee of USD83 per person. The minimum amount of participants is 12 .

b) Changes to the participant registration list may take place at the start of the workshop. The school will be invoiced for actual number of participants. The school agrees to pay for all additional participants at the per participant fee of $83.00. The workshop leader(s) are responsible for confirming the list and for ensuring that the class size does not exceed the maximum ratio of 1 workshop leader per 25 participants.

If the in-school workshop is cancelled after the confirmation of the workshop leader(s), the school agrees to pay IB Asia Pacific a standard cancellation fee of $500. The school also agrees to reimburse the workshop leader if the workshop leader has already purchased a non-reimbursable flight for the event.

d) Fees may be subject to change during the course of the year.

3. In-school workshop leader expenses:

a) The school agrees to pay workshop leader(s) a US$330 per day honorarium per workshop leader. (If there are local tax implications then schools need to bear these and ensure that the workshop leaders receive the full $330/day)

b) The school agrees to pay the following expenses incurred by workshop leader(s): return economy airfare, meals, accommodation, workshop materials, taxis, visa, airport taxes, one safe-arrival phone call home, travel insurance and other reasonable incidental expenses.

c) Expenses and honorarium must be paid directly to the workshop leader(s) immediately upon completion of the workshop and provision of expense receipts.